Applicant User Guide
Table of Contents
General information about using WECAN .............................................................................................................. 1
Log in to Your Existing WECAN Applicant Account .............................................................................................. 2
Create a WECAN Applicant account ....................................................................................................................... 4
Step 1: Create your login information ............................................................................................................... 4
Step 2: Identify yourself, your interests, and special skills........................................................................... 5
Step 3: Select the position types you are interested in ................................................................................. 6
Step 4: Account Recovery .................................................................................................................................... 6
Confirm Your Account ........................................................................................................................................... 7
Logging Into Your Confirmed Account ............................................................................................................... 7
Using WECAN / Applicant Dashboard ..................................................................................................................... 8
1: Select interested positions and fill out standard application(s) .............................................................. 9
2: Upload documents for your application ..................................................................................................... 10
3: Search for vacancies ...................................................................................................................................... 11
4: Apply for specific vacancy ............................................................................................................................ 12
Viewing application status and content .............................................................................................................. 14
Copying information between Standard Applications and In Progress applications .................................... 15
Copying information between the Certified Standard Applications and Support Standard Application . 15
Withdrawing applications ...................................................................................................................................... 16
Updating your profile and/or contact information ........................................................................................... 17
Viewing internal vacancies ................................................................................................................................ 17
General information about using WECAN
There is one login page for all WECAN users: https://wecan.waspa.org/
Add WECAN to your bookmarked pages for easy future reference.
Add wecan.help@uwlax.edu to your email contact list within your email account.
It is recommended that you use a computer; not all phone and tablet apps fully support WECAN pages.
Use your internet browser tools to turn on your browser’s spell check feature.
Log in to Your Existing WECAN Applicant Account
If you have an existing WECAN account, enter the email address with which your account was established and
your password and then select the green “Sign In With Email” button.
If you are unable to log in to your account, select the “Forgot Password and Account Recoverybutton.
Use one of the two options shown below.
You can request a password reset link by entering your email address and selecting “Email me a password reset
link”. If you have an existing account with that email address, a password reset link will be sent. Then, check your
email and follow the instructions that are emailed to you to reset your password. Be sure to check your SPAM and
JUNK folders for the password reset email which is sent to you.
The “Account Recovery” option will only work if your account was created on or after 11/1/2021. If your account
was created before this date, you do not have the option to recover your account yet (once logged into your
account, you can add this security feature).
If you created your WECAN applicant account on 11/1/2021 or after this date, and you select “Account Recovery”,
you will see the following screen with options to assist you in recovering your account. If you only see the option
to Recover Account via Security Questions, then you did not set up the optional “Recover Account via Email.
Enter your recovery email address or answer the security questions and then follow the instructions that are
emailed to you to access your account. Be sure to check your SPAM and JUNK folders for the password reset email
which is sent to you.
For further assistance, send an email to: wecan.help@uwlax.edu
Create a WECAN Applicant account
If you do not have an existing WECAN applicant account and you wish to create one to search and apply for
vacancies posted in WECAN by individual school systems, select Create an Applicant Account. There are 5 required
steps involved in creating your WECAN applicant account.
Complete the four registration steps by entering data in all required fields (noted by “red stars.) Use a valid
personal email address to create your account. The personal email address that you enter will become part of your
login information and must be a valid email address so that you can receive the confirmation email and confirm
your account as part of establishing your WECAN applicant account. Please note: if you have a Wisconsin school
district email address, you can enter your work email address after creating your applicant account using a
personal email address, allowing you to view internal vacancies.
Step 1: Create your login information
Notes:
Use a valid person email address
Create a password
Provide personal information
Step 2: Identify yourself, your interests, and special skills
Full address
Personal information
o Languages spoken
o CESA areas in which you consider working
Note: this step creates search filters that help WECAN provide vacancy openings that most align with your interests
and skills.
Step 3: Select the position types you are interested in
You may choose positions from:
Certified vacancies
Support staff vacancies
Both
The more position types and specific positions you select the more vacancies WECAN will show you.
Note: this step creates search filters that help WECAN provide vacancy openings that most align with your interests
and skills.
Step 4: Account Recovery
Account recovery settings will help you gain access to your account when you no longer have access to the email
address used to create your WECAN account.
Confirm Your Account
After you complete Step 4 of the registration process, confirm your WECAN account by clicking the link sent to you
in the WECAN confirmation email. You must confirm your account before you will be able to log in and use
WECAN. The link is valid for 24 hours.
Logging Into Your Confirmed Account
1. Go to the WECAN home page (https://wecan.waspa.org/).
2. Enter the email address with which your account was established and your password
3. Select the green “Sign In With Email” button. Once successfully logged in to your account, WECAN opens
to your Applicant Dashboard.
Using WECAN / Applicant Dashboard
Review the different blue buttons on the dashboard and select desired action. The next few pages walk you through
the different sections.
1: Select interested positions and fill out standard application(s)
All applicant dashboards have two columns one for certified staff and one for support staff. The image
below shows how to identify the types of positions in each category.
We recommend that you complete the corresponding Standard Application based on the type of position(s)
you are seeking (Certified or Support).
Completed steps will be noted with a green “check mark.” Incomplete steps in the application process will
be noted with a red “X”. Note: if you are not interested in a specific application type (for example Certified
or Support), you can ignore the red “X”.
Standard Applications:
Note:
The Certified Staff and Support Staff Standard Applications are different, and information does not
automatically transfer between the two, but you can use the copy buttons to do so.
SAVE each section of the application as you complete it.
L
ist all Education and Work Experiences; there is no limit to the number of entries.
Hints and reminders for Certified Staff Standard Applications:
Selecting “Yes” at the top of the page allows districts to find your standard application by license and
certification areas, years of experience, type of position sought, name, etc., without having applied for a
position within the district.
For each degree listed in the Education sections, indicate if the academic program provided
Teacher/Administrator/Pupil Services certification.
Full-Time Equivalency or FTE identifies the percent of full-time work status of an employee. Student
teaching is typically 40 hours per week so it may be listed as 100 (% FTE). A half-time appointment would
be listed as 50 (% FTE).
Entries under Education and Work Experiences are automatically sorted by date, with most recent
experience listed first.
If you do not have a license:
o Select no for the question, “Do you currently have a Wisconsin DPI License?”.
o Then, select the most appropriate option for the question, “My plan for obtaining licensure is”.
2: Upload documents for your application
Click on the blue “Upload Documents” button.
Upload PDF copies of your résumé, letters of recommendations, and transcripts to your WECAN Dashboard by
selecting the green “Add” button for each type of document. You may upload a maximum of 12 documents across
all categories (Resumes, Transcripts, Letters of Recommendation.) If you've reached the maximum and would like
to upload a new one, you'll need to delete an older document. This will not affect any applications you have already
submitted.
Note: Click on the green “Edit” button on any document’s tile to edit the file name or move it to a different
category.
3: Search for vacancies
Use the Search Certified Vacancies and/or Search Support Vacancies button(s) to view vacancies.
On the Search Vacancies page, select your vacancy criteria and then click the Search button at the bottom of the
page. If your results do not yield an expected or known vacancy, use the “Clear All” button and then add desired
criteria back into your filters before performing the search again.
Note:
Only vacancies posted with an exact match with your criteria will display. To view the broadest list of
vacancies, clear your individual license information before performing the search.
To apply for internal vacancies, make sure that you have indicated that you currently work for a school
district and then enter your work email address in your Profile Information.
Results will appear below the search form. Use the title of the position hyperlink to learn about the position or
select “Apply” to begin the application process.
4: Apply for specific vacancy
If you select “Apply”, WECAN guides you through the specific requirements to apply for that vacancy. Once you
select “Apply”, that application will then show up as an “In Progress” application on your Applicant Dashboard. An
“In Progress” application is not submitted, nor is it viewable by a district. Once an application is shown as
“Submitted” on your Applicant Dashboard, it is then submitted and is viewable by a district.
Any modifications for a specific position MUST be made during the “Apply” process and prior to submission.
Once applications are submitted changes CANNOT be made to the submitted application, nor can documents be
added or deleted.
Review the content of your application.
Modify answers to question sets, specific to this vacancy. This is the only time you can make changes for a
specific vacancy.
Update your application with information for the specific vacancy.
Include the documents that the school district has requested by selecting the boxes next to each of the
desired documents. Documents must be selected each time you submit a new application. Documents
previously submitted with other applications are not selected by default.
To attach documents, click on the green “Edit” button; select the documents that you want included, and
then click on “Save”. The documents should then be listed in your application.
If you have questions about the vacancy, please reach out to the vacancy contact specified in the posting.
Add your cover letter, if required. Content of your cover letter may be copied and pasted or typed directly
into the text box. It is strongly recommended that cover letters be customized for the specific position.
Answer the criminal background questions each time you apply.
The green “Submit Application for this Vacancy” button will only appear at the bottom of your screen once
all required sections have been completed.
WECAN identifies incomplete sections with a red X” in the checklist. Use the hyperlink(s) to navigate to the
appropriate section(s) and complete the missing information. Once all required sections are completed,
green “Submit Application for this Vacancy” button will appear. Be sure to carefully review all sections and include
all documents desired before final submission. Once applications are submitted, they are frozen in time.
Applications and documents for the submitted position cannot be modified, added, or changed.
When you select the green “Submit Application for this Vacancy” button, you will be asked to confirm that your
materials have been reviewed and updated. Verify that you have included all requested documents and you have
answered all questions for the position. Once applications are submitted, they are frozen in time. Applications
and documents for the submitted position cannot be modified, added, or changed. If you withdrew your
application, or submitted incorrect information, please reach out to the vacancy contact specified in the posting
for further guidance; WECAN is unable to assist or provide guidance as different schools and districts might handle
this differently.
Select the green, “Yes, apply” button to submit your application.
Viewing application status and content
The My Applications section of the dashboard shows your application history. Here you can view an application’s
status, continue an In Progress application, or withdraw an application.
School systems do not see In Progress applications. They can only view Submitted applications.
Select the green View” button to view submitted applications and answers to questions.
Select the green “Continue” button to continue with an In Progress application.
Select the blue “Withdraw” button if you wish to withdraw an application. (See section about withdrawing
further down below.)
Select the red “Delete” button if you wish to delete an In Progress application.
Copying information between Standard Applications and In Progress
applications
Note:
Standard Applications become the “template” for your future applications.
When an application for a vacancy is created when “Apply” is selected for the first time information
from the applicable (Certified Staff or Support Staff) Standard Application automatically transfers over to
that vacancy application, which then has an In Progress status.
Updates made to the Standard Application do not automatically copy over to In Progress vacancy
applications.
Updates made to In Progress vacancy applications do not automatically update the Standard Application.
If you would like to copy information to or from an In Progress application, you will need to use the “Copy
data to ‘In Progressapplications” and/or “Copy data to Standard Application” buttons.
Using the “Copy data to In Progressapplications” feature will update all In Progress applications with
the current Standard Application answers. If you have a lot of In Progress applications, it might take a few
minutes to complete.
Using the “Copy data to Standard Application” will copy all of your answers back into the Standard
Application.
Copying information between the Certified Standard Applications and Support
Standard Application
Certified Standard Applications and Support Standard Applications are separate forms and are used for different
position types. You can copy information from one standard application to the other using the respective buttons
within the standard application.
Withdrawing applications
If you wish to withdraw your application from a specific position, use the Withdraw buttonfound in the My
Applications section at the bottom of your Applicant Dashboard. You will only have the option to withdraw your
application for a vacancy that is still open. Once a district closes a vacancy, you will no longer have an option to
withdraw your application, and therefore you will no longer see the Withdraw button.
Important notes:
You will not be able to undo the withdrawal of your application and you will not be able to resubmit an
application for that same vacancy.
Do not withdraw your application to update submitted information or materials.
Once applications are submitted, they are frozen in time.
Applications and documents for the submitted position cannot be modified, added, or changed.
Withdrawing an application is a two-step process, not a mistake. This action cannot be undone by you, by WECAN
Support, or by district staff. To withdraw:
1. Click the blue Withdraw button
2. Confirm your withdrawal by answering the question in the popup message
Updating your profile and/or contact information
To update your preferences, applicant details and/or contact information, to change your email address and/or
password, or to change your account recovery settings, log in to WECAN and select “Profile Information” from your
Applicant Dashboard.
Your name and phone number, applicant details and preferences, and account recovery settings can be updated
on the User Profile page.
Click on the green Change Email button if you need to change the email address linked to your WECAN account.
Click on the green Change Password button if you need to change the password of your WECAN account.
Viewing internal vacancies
The email address linked to your WECAN applicant account will not affect your ability to view internal vacancies
(therefore an account linked to your school email address will not allow you to view internal vacancies).
Regardless of which email address linked to your WECAN account (personal email address or school email
address): to see internal vacancies, you need to enter your district email in the School System Work Email field on
your profile page so that the system recognizes you as an internal applicant.